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Planning Administration Clerk

If you thrive on success and team work in a team culture, Agnico Eagle offers career opportunities on a global scale. We provide rewarding and challenging work that will help you grow your skills and your career. Agnico Eagle is committed to creating meaningful opportunities for our employees and we encourage everyone who works for us to contribute to their full potential. We are an equal opportunity employer and value diversity. We provide a safe work environment and seek to ensure all individuals are treated with respect and dignity, free from harassment, discrimination, bullying and retaliation. All employment is decided on the basis of qualifications, merit and business need. Disability-related accommodations during the application and selection process are available upon request. Interested? We hope you are.

INTRO

ABOUT THE OPPORTUNITY

Based at the Macassa Mine Site, we currently have an exciting opportunity for a Planning Administration Clerk to join our Macassa team.

The Macassa Mine is a high-grade gold producer, with grade improving at depth, and a key valuation driver for Agnico Eagle. Located in the Town of Kirkland Lake, Ontario, the Macassa Mine remains on the highest gold grade mines in the world. Macassa commenced operations in 2002, and with the discovery of the South Mine Complex has been able to increase its level of production significantly over the past five years. The mine is located in an area with well-developed infrastructure, including a provincial highway, a railway system and a private airport. High-grade ore is processed at the Macassa Mill, which currently has available capacity and is located in close proximity to the mine.

The Planning Administration Clerk will be responsible for providing administrative support to the maintenance department.

RESPONSIBILITIES

Your responsibilities will include:

• Sets up and maintains manual and computerized information filing systems.
• Data entry and Digital Records Management using several in-house Software Solutions.
• Performs general administrative tasks related to operational requirements of the Department.
• Enters notification history from work orders, shop papers, ensuring a high level of data integrity is maintained.
• Provides general clerical functions that include, but are not limited to, filing, data entry, and procurement of spares and supplies.
• Creates warehouse reservations and directs purchase requisitions in SAP for spares and parts supply. (Including rush parts)
• Return Merchandise Authority (RMA’s) & Warranty PREQs & follow thru.
• Source quotes/Enter PREQs.
• Identifying process gaps - documented ways to improve processes – process flows.
• AIC Metanoia Interactive Parts Catalogue of the SAP project.
• Gather manuals (parts & service) for all sites.
• Maintain running list (manually) of direct orders placed & follow up on outstanding orders with the vendors if order is now past the promised delivery timeframe. Liaise with vendor to expedite orders to site when required.
• Create daily scheduled sheets for U/G Mobile Supervisors so they have a “day” view of their schedule of work orders to focus on.
• Following up on critical spares parts list that are outstanding & creating inventory requests sheets, follow thru with paperwork until keyed in.
• Create inventory/manifest request sheets – when parts are required for inventory. Circulate sheet for signatures & follow thru with.
• Commence the AS IS process for the SAP PM Maintenance project – handed all documentation gathered over to **Planning General Supervisor **via emails and/or Share point portal".
• Supporting team with adhoc requests.
• All other duties as may be assigned.

QUALIFICATIONS

Our ideal candidate has:

• Minimum High School education/equivalency.
• Post-Secondary education will be considered an asset.
• 1-3 Years Admin experience required
• Excellent verbal and written communication skills.
• Must be able to work independently and within a team structure.
• Excellent organizational, interpersonal and time management skills.
• High quality data entry skills with emphasis on accuracy.
• Competent with computers and proficient in all Microsoft Office programs.

WHAT'S IN IT FOR YOU?

Together, we are building a world-class gold mine and our success is determined by the hard work and dedication of our team. All of our team members are rewarded with a competitive benefits package and on-the-job perks, including:

• Competitive salary
• Training and learning opportunities

Should you be the successful candidate for this role, you will be contacted by a member of our Human Resources Department to schedule an interview

Together, we are Going for Gold in everything that we do and our success is determined by the hard work and dedication of our team.